Your business isn’t going to function particularly well if you’re supporting a chaotic work environment. It’s your company and you have to step up and take control of it, so you’re not always running around frantically.
If you continue to work like this, eventually your clients will catch on and they’ll be turned off by your disorganization. It’s not worth losing customers over. Focus your time and energy on perfecting policies and procedures and creating a foundation and atmosphere that promotes effectiveness and efficiency. You’ll work faster and be happier. See best practices a Certified Public Accountant (CPA) needs to run a smooth business.